Executive Assistant for the Department for International Affairs

26/11/2015 12:00 pm

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The Executive Assistant will be responsible administratively for a range of international public policy issues. There will be a particular focus on migration, refugees, and human trafficking, especially through supporting the Santa Marta Group. The role, as part of a small team, will also involve some policy work and it is expected that the Executive Assistant will have the opportunity to develop skills and experience in the Department’s work areas.

Closing Date for Applications: 29 May 2017 

Salary: 25k P/A

Main Responsibilities and Duties


  • Provide administrative and organisational support to the Department for International Affairs, including organising conferences and meetings in the UK and abroad, preparing documents, department projects, agenda preparation, minute taking and report writing, maintaining diaries, welcoming a diverse group of visitors and arranging travel and accommodation
  • Provide administrative, organisational and policy support for the Santa Marta Group.
  • Ensure the written and digital output of the work of the Department is up-to-date under the guidance of the Assistant General Secretary and the CBCEW media team;
  • Provide assistance to the Secretariat by covering reception as required and attending the two Conference Plenary meetings each year and other meetings in the UK and abroad to provide secretarial support as directed;

Policy Support

  • In collaboration with the Parliamentary and Public Affairs team, keep abreast with, and provide advice and appropriate responses as required by producing documents, briefing papers and reports especially with the International Affairs Department’s work on migration and refugee issues, human rights, religious freedom, peace and conflict, human trafficking, the Holy Land Co-ordination group and in other areas as requested;
  • Work closely with the Parliamentary and Public Affairs team on advocacy work relating to IA’s policy responsibilities.
  • Assist with developing effective networking and communication amongst organisations and in liaising with appropriate UK and international government departments, legislatures and agencies;
  • Undertake other ad hoc duties as required.

Person Specification

  • Be sympathetic to, and have an understanding of, the Catholic Church and its culture;
  • Have demonstrable experience of working at a similar level and proven administrative and office skills;
  • Excel in planning, organising and anticipating requirements well in advance to support the smooth running of the Department;
  • Have very high professional standards of work, including a consistent attention to detail, complete reliability and accuracy, and a constant commitment to excellence;
  • Have access to confidential information, requiring absolute discretion at all times;
  • Demonstrate a high level of ability to organise and prioritise work;
  • Have sound judgement and the confidence to take independent action – this requires a high degree of initiative and persistence combined with a high level of discretion and diplomacy;
  • Have excellent written and verbal communication skills and be experienced at dealing with a range of external contacts including Bishops and other leading members of the community;
  • Have excellent interpersonal skills;
  • Have a very proficient knowledge of IT and a good working knowledge of standard Microsoft Office software and be prepared to undertake further training.;
  • Be prepared to give and receive feedback and fit into a close working team.
  • Ideally, have a second language.


If you would be interested in applying for this Role then send a cover letter and CV to Michaela Kelly. e: